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KENDRIYA SAINIK BOARD


1. Kendriya Sainik Board is the Apex Body of Govt of India, which formulates policies for Resettlement and Welfare of ex-servicemen and their families. The Board has Hon’ble Raksha Mantri as its President and other members in the Board, which include Chief Ministers of all States/UTs, Ministers in other Central/State Govt departments and the three Services Chiefs, retired officers, ladies, and retired JCOs.

2. The Board meets once a year to review outstanding issues related to resettlement and welfare of ex-servicemen and considers new problems and schemes. The Secretariat of Kendriya Sainik Board is headed by a serving officer of the rank of Brigadier or equivalent from the Navy/Air Force. The composition of this board is under review and will be notified separately.

COMPOSITION OF KENDRIYA SAINIK BOARD


PRESIDENT

1. Raksha Mantri
VICE PRESIDENT

2. Hon’ble Raksha Rajya Mantri.
MEMBERS

Under revision

3. KSB Secretariat : Secretariat of KSB is co-located with the Office of DGR. There are five officers under Secretary, KSB, which include officers from Army, Navy and Air Force and one civilian Accounts officer on deputation from CGDA. Their designations are:-
(a) Joint Director (Policy)

(b) Joint Director (Welfare)

(c) Joint Director (Adm & Cord/Legal)

(d) Joint Director (Training & Scholarship)

(e) Joint Director (Accounts)

4. Charter of Duties – KSB Secretariat :
(a) Organise and conduct following: -

(i) The annual meeting of KSB and Dir/Secy RSB`s meeting.

(ii) Annual Meeting of Management Committee of Armed Forces Flag Day Fund.

(iii) Periodic meetings of the Executive Committee of Armed Forces Flag Day Fund.

(iv) Annual Meeting of the Defence Secretary with the Departments of Sainik Welfare/RSBs of States and UTs.

(v) Meeting of Coordination Committee of ex-servicemen corporations of States.

(b) Progressing implementation of the decisions taken with concerned agencies.

(c) Provide policy directive, as approved by the MoD, to Deptts of Sainik Welfare in States/UTs on matters of welfare of ex-servicemen.

(d) Monitor and guide the Deptts of Sainik Welfare in their functioning as per guidelines laid down by KSB / Ministry of Defence.

(e) Provide budgetary support for establishment and maintenance costs of Deptts of Sainik Welfare and Zila Sainik Welfare Offices to States/UTs.

(f) Attend as member of the Selection Committee convened invariably under the Chief Secretary of the State for selection of Director, Deptt of Sainik Welfare/Secretary RSB and Zila Sainik Welfare Officer/Secretary ZSB convened one month prior to the post falling vacant.

(g) Inspect the Department of Sainik Welfare of States/UTs each year and report on their functioning to DGR/State Govt/MoD.

(h) Attend Rajya Sainik Board and Amalgamated Fund Meeting in States as special invitee.

(j) Administer Armed Forces Flag Day Fund (AFFDF).

(k) Deal with redressal and queries related to welfare of Ex-Servicemen and families of deceased service personnel.

(l) Operate the Scheme for allotment of Medical, Dental and Engineering seats under Ministry of Defence quota.

(m) Organise and conduct Armed Forces ‘Flag Day Collections’ at Central Govt Deptts located at Delhi.

(n) Provide flags and posters and publicity material for conduct of the AFFD in States/UTs and Indian Missions abroad.

(o) Provide through National Defence Fund periodic augmentation of corpus of Amalgamated Special Fund of the States.

(p) Operation of centrally sponsored schemes such as RMDF (Raksha Mantri Discretionary Fund).

(q) Issue I-Card for availing Rail Travel Concession to War Widows and to Ex-Servicemen in special cases.

(r) Process grants through Defence Ministers Appellate Committee on Pension (DMACP) for ex-servicemen in penury.

(s) Operate the PMs Scholership Scheme.

(t) Provide financial assistance to paraphlegic homes at PRC Kirkee & Mohali, 35 War Memorial Hostels Cheshire homes and various institutes and visit them to check its proper distribution.

(u) Liaise with Service HQs for attaching serving defence personnel in all the RSBs/ZSBs to activate grievance monitoring cell and look after the interest of the families of serving soldiers.

(v) Advise on the correct investment of the Amalgamated Fund by the RSBs of the States/UTs.

(w) Inspect ZSB’s at random to check their functioning and effectiveness.

5. Deptt of Sainik Welfare & Zila Sainik Welfare Office :   At the State level the resettlement and welfare of ex-servicemen is handled by one of the Ministries in the State Govt and the Secretary of the Deptt concerned oversees the work of Deptt of Sainik Welfare. The Deptts of Sainik Welfare exercise general control and supervision over the Zila Sainik Welfare Offices some of which cover more than one revenue District. The Chief Minister of the State is the Chairman of the Rajya Sainik Board in the State and Collector is the Chairman of the Zila Sainik Board. The Secretaries to the Rajya Sainik Board are invariably the Directors of the Deptt of Sainik Welfare and the Secretaries to the Zila Sainik Boards are the Zila Sainik Welfare Officers. The Zila Sainik Welfare Offices are established in Zilas which have population of 7,500 and above of ex-servicemen, widows, dependents and families of serving defence personnel left behind. However, in certain districts in remote/hilly areas, the population limitation of minimum of 7500 can be waived as stipulated in the rules.

6. Rajya and Zila Sainik Boards The composition of the Rajya Sainik Boards and Zila Sainik Boards is given below :

(a) Composition of Rajya Sainik Boards :

President Governor/Chief Minister
Vice President(s) GOC-in-C Command
FOC-in-C Command
AOC-in-C Command
Ex officio Members State Ministers,
Heads of Departments,
Local Formation Commanders,
Secy KSB,
Director, Resettlement Zone
Non official Four Ex-servicemen (nominated by Chiefs of Staff Committee)
Members Two prominent citizens
Secretary Director, Deptt of Sainik Welfare
Note: DGR/Secy KSB are special invitee at the meetings.

(b) Composition of Zila Sainik Boards :

President District Collector
Vice President(s) Senior ex Service Officer
Ex officio Members Heads of State Govt Departments/Recruiting Officer
Non official Two ex-servicemen Members
Members Four Prominent Citizens
Secretary Zila Sainik Welfare Officer


7. Revitalisation of Sainik Boards : To revitalize the Sainik Board Organisation in the States/UTs, Ministry of Defence pays 50 per cent for the establishment of Department of Sainik Welfare and maintenance costs of these departments to States/UTs. DGR and Secretary KSB therefore advise the Department of Sainik Welfare in States/UTs on policies for resettlement and welfare of ex-servicemen, widows and seek reports from the Director Department Sainik Welfare/Secretary RSB and Zila Sainik Welfare Officer/Secretary ZSB on implementation of policies and success in resettling ex-servicemen, widows, disabled personnel invalid out from Service and their dependents. Advice is also rendered on the welfare schemes required for the clientele, which are financed from funds allotted by Govts of States/UTs and the Amalgamated Special Funds.


8. Responsibilities of Department of Sainik Welfare/Rajya Sainik Boards : The Departments of Sainik Welfare/Rajya Sainik Boards in the States/UTs are responsible for the following functions: (a) Control and Co ordinate the work of Zila Sainik Welfare Offices in the State and ensure their effective functioning.

(b) Maintain Liaison with Ministries of the State, State undertaking and enterprises and Banks to seek vacancies for ex-servicemen and widows as per reservation policy of the State and as per recruitment rules, monitor such vacancies and ensure ex-servicemen or widows fill these up, and have the policy on reservation for ex-servicemen in the State amended in conformity with that of Centre. They ensure that ex-servicemen are given due place in the 100 point roster prepared by States/UTs in accordance with their reservation policy and be a member of the Subordinate Selection Board of the State to ensure above.

(c) Promoting measures for the welfare and resettlement of ex-servicemen and families of serving/deceased personnel of the Armed Forces.

(d) Disseminating information to the general public regarding the Armed Forces in the country and for taking measures to enhance interest in Armed Forces amongst general public.

(e) Administering the Zila Sainik Welfare Offices (ZSWOs) in the State in accordance with the rules and instructions prescribed by the Central and State Govts including annual inspections. In coordination with the administration of the State, ensure that vacancies of Zila Sainik Welfare Officers and their staff are filled on occurrence.

(f) Carry out any duties assigned by DGR/Secretary, KSB.

(g) Submit papers to KSB for claiming the 50 percent expenditure for establishment expenditure of Department of Sainik Welfare/RSB and ZSWO/ZSBs of the State.

(h) Maintain up to date statistics of ESM, disabled ESM, widows and dependants and families of serving defence personnel under the heads pensioners and non pensioners both for ESM and widows.

(j) Ensure timely submission of reports and returns to DGR/KSB.

(k) Organise annual RSB meeting under Chairmanship of Governor/Chief Minister and Amalgamated Special Fund meeting under chairmanship of Governor of the State. At these meetings a review is made of the welfare and rehabilitation measures, fresh policies formulated and implemented.

(l) Seek and monitor employment opportunities for ESM and widows in the private sector.

(m) Assist ESM and widows in planning and funding of self-employment ventures.

(n) Organise Armed Forces Flag Day Fund committee meetings in order to fix targets for various state and voluntary agencies to enhance collection drive throughout the year. Maintain the Amalgamated Special Fund and promite/institute Welfare Schemes in the State from these funds as per decisions of the Management Committee of these funds.

(o) Undertake additional welfare measures for ex-servicemen and widows. Give wide publicity to welfare measures being undertaken by the Deptt through the media.

(p) Hold ex-servicemen rallies and pension adalats to propagate various concessions being extended and settle on the spot functional and other problems projected by ex-servicemen and their dependents.

(q) Report to DGR/Secy KSB on the ex-servicemen training being conducted in respective states and make suggestions with regard to changes in courses commensurate with changing trends.

(r) Conduct Annual Inspection of the ZSB’s and submit report to the DC’s, Chief Secretary, KSB and DGR.

(s) Ensure that only, ESM are employed in the RSB’s/ZSBs to qualify for the 50% Central share towards pay and allowances. Employment of civilian employees must be undertaken with the prior approval of the KSB/DGR/MoD.

(t) Establish e-mail connectivity with ZSB’s/RSBs and KSB.

(u) The serving Defence personnel when ever attached to the RSBs for monitoring of redressal of grievances of detached families of serving soldiers, be given all the administrative and logistic support. They be also enstrusted with the responsibility for issuance of Identity Cards.

9. The Zila Sainik Welfare Offices (ZSWOs)/Zila Sainik Boards (ZSBs) which are the field units of this organisation are responsible for the tasks as given under :
(a) Disseminating information to the general public regarding the Armed Forces in the country and constantly endeavouring to promote and maintain a feeling of goodwill between civilian population, service personnel and ex-servicemen.

(b) Monitoring the welfare of families of servicemen and ex-servicemen and assisting them in representing their cases with the local administration or the Defence authorities. Welfare organizers employed in each ZSWO/RSB play a crucial role in establishing contact with the clientele in their homes, listing their problems, needs and aspirations, providing in puts on these to the ZSWO/RSB, resolving these, and spreading awareness of the resettlement and welfare measures in place which they can avail off.

(c) Giving information to the general public regarding the conditions of service in the Armed Forces and to assist intending candidates in approaching the appropriate recruiting authorities for purposes of enlistment.

(d) Keeping a watch on the adequacy of the number of pension paying offices/branch post offices paying pension.

(e) Scrutinising applications for relief from various military and civil charitable funds and making suitable recommendations.

(f) Granting financial relief to ex-servicemen and their dependents from funds at their disposal. Recommending cases of ESM and their families for financial assistance from KSB.

10.  The welfare responsibilities of Zila Sainik Welfare Offices (ZSWOs) will encompass all such traditional activities which were already being performed by these offices with particular reference to the following :

(a) Settlement of financial problems such as pension and other retirement/release benefits/dues to ex-servicemen and grants and assistance in kind to ex-servicemen beneficiaries and dependents from the Central/State Govts or other Organisations such as the Indian Red Cross Society etc.

(b) Maintaining close liaison with the Pension Disbursing authorities/agencies in the District to ensure prompt and correct payment of pension and reliefs to ex-servicemen pensioners or their dependents.

(c) Providing assistance for settlement of land and other disputes.

(d) Assist families of serving personnel staying separately during their absence away on duty.

(e) Promote and maintain under the guidance of the State Rajya Sainik Boards, welfare measures in the District such as Rest House for ex-servicemen, old age pensioners' homes, vocational and other training facilities and hostel for children of serving defence personnel and ex-servicemen.

(f) Mobilise assistance for medical treatment in Military/Civil hospitals.

(g) Maintain liaison with other welfare organisations such as the Indian Red Cross Society, NGOs and voluntary agencies to enhance additional sources of welfare and concessions for ex-servicemen and their families/dependents in the Districts.

(h) Maintain an up to date register of war widows, dependents and those disabled in action with a view to ensure their welfare.

(j) To represent DGR/KSB, Ministry of Defence (Govt of India) in Court Cases under their jurisdiction in which these organisations have been made respondent.

(k) Provide ex-servicemen and family pensioners information about Ex-servicemen Contributory Health Scheme (ECHS).

(l) Ensure that their ZSBs are duly inspected by the Director, RSB every year .

(m) The serving Defence personnel, whenever attached to the ZSBs for monitoring of grivences by the detached families of the serving soldiers, be given all the administrative & logistic support. They should also be entrusted with the responsibility for issuance of the Identity Cards.

11.  The responsibilities of the Zila Sainik Welfare Offices (ZSWOs) with regard to resettlement of ex-servicemen are :
(a) To maintain close and effective liaison for purpose of resettlement through employment of ex-servicemen with :
(i) Local Central/State/private industrial organisation.

(ii) Local employment exchange particularly in States where it has co sponsoring powers for re employment of ex-servicemen.

(iii) Local revenue authorities in connection with schemes for resettlement on land of ex-servicemen;

(iv) District Industries/Block Development Offices and assisting those ex-servicemen desirous of setting up small scale industries.

(b) Assist ex-servicemen in forming and setting up co operatives for their self employment.

(c) Provide all resettlement assistance to war widows, dependents and war disabled as well as to those who died/disabled while in service due to attributable reasons.

(d) Assist ex-servicemen in preparing of project reports for self-employment ventures and in obtaining loans under DGR resettlement schemes.

12.  Other responsibilities of Zila Sainik Welfare Offices (ZSWOs) are :
(a) Organise Armed Forces Flag Day under aegis of the President ZSB (District Collector) and Flag Day collections and any other authorised fund raising measures in the district.

(b) Organise rallies/re union of ex-servicemen. Organise welfare meetings with President ZSB to resolve problems of ex-servicemen and widows, preferably once each month on a fixed day.

(c) Explore avenues for providing educational and vocational training facilities for ex-servicemen and their dependents to enable them to seek employment or set up self employment venture.

(d) Assist the three Services whenever called upon to do so to disseminate information within the district regarding terms and conditions of service in the Armed Forces. Provide publicity for recruitment notice and for assistance rendered by the Armed Forces in times of national calamities. Publicise notification of awards of gallantry and other decorations, introduction of welfare schemes of service personnel and their families.
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Nodal Officer : Mrs.Madhu Raghuvanshi (RAS), Dy. Director, Office : 0141-2227897, Mobile : 09829389189
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